More than offering your congratulations or listing down the many reasons why the employee deserved the promotion, the first order of business should be to provide the details about the promotion. Present the main point first. The style of your writing should be appropriate to your audience: You want to bring the message of the promotion across as quickly as possible, and not in a long and meandering manner.
Let us all congratulate Hughon this promotion, and wish him luck for all his future undertakings. Make headings parallel with each other and as specific as possible. Observe proper spacing between paragraphs.
Before sending it out, make sure that it is duly signed by the owner, supervisor, or member of management authorized to sign it. In determining the purpose and audience of writing business reports congratulations memo memo, ask yourself: Who is the intended recipient of this memo?
Confirm details with the appropriate parties if there is something you are unsure about. Include the relevant dates of the upcoming changes, specifically the date when the new employee will have to report to his new post or office.
Usually, the company name may appear in the form of the company logo or letterhead. Name of the employee being promoted.
When a business organization designs an official letterhead it often also designs an official memo sheet, complete with a company logo featured at the top of the page. As such, there is a need to inform everyone — in a formal or official manner — about the promotion, and this is done through a promotion announcement.
Proud parents will no doubt make an announcement about how their firstborn is celebrating his first birthday and, later, when the child earns an award or recognition at school.
In determining the purpose and audience of your memo, ask yourself: Name s of anyone else who receives a copy sometimes with job title From: Regardless of the nature of the organization, or its operations, composing employee promotion announcements are expected, and actually even encouraged.
The rationale behind the second intention is simple, really. Of course, these are on top of any other concurrent marketing projects requiring his marketing expertise and leadership. It is in these instances where making a formal announcement — in writing — is generally preferred.
Current and soon-to-be former designation or position title. In many cases, especially in small companies with a workforce numbering to around a dozen, news of promotions can be relayed in meetings, or by simple postings in bulletin boards.
Check, double-check, triple-check spelling, particularly of names and job titles. A business memo is a short document used to transmit information within an organization. Other format features that signal structure and guide readers include short paragraphs and blocks of text, lists set off by indentations, numbers or bullets, or generous use of white space to guide the eye.
Make headings parallel with each other and as specific as possible. Effective date of promotion. The following five writing strategies help readers to navigate business memos easily and quickly: Headings provide an outline of the memo, enabling the reader to quickly see what the major topics or points are and where to find them in the memo.
Besides having a professional look and feel, preprinted memo sheets often provide specialized information fields that accommodate specific procedures for expediting in-house communications. Presents the main request, recommendation or conclusion Summarizes then previews the main facts, arguments and evidence Forecasts the structure and order of information presented in the remainder of the memo Like the subject line, the executive summary provides a quick overview of the purpose and content of the memo.
To achieve such a style, use short, active sentences. Often referred to as an executive summary, the first paragraph of a long memo or message serves these functions: Presents the main request, recommendation or conclusion Summarizes then previews the main facts, arguments and evidence Forecasts the structure and order of information presented in the remainder of the memo Like the subject line, the executive summary provides a quick overview of the purpose and content of the memo.
This will be beneficial, especially if you are planning on having the announcement published, where a longer and bigger space is likely to cost a lot of money. For many employees, a promotion is a special event and definitely something to celebrate, and for the news to be handed out coldly or without feelings, that would totally defeat the very essence of an employee promotion announcement.
We need to Business Writing: This is to maintain a professional tone in the letter. Sometimes you may find yourself in a situation where it is necessary to congratulate someone professionally.When a colleague or business connection has an achievement to celebrate, a congratulations letter or handwritten note is always appreciated, whether you have time to send a paper card or letter or, lacking this time, a thoughtfully written email.
Business Memos. A memo, short for the word memorandum, comes from the Latin word memorandus, which means, "to be remembered." It is a compact written message designed to help someone remember something.
A poorly written memo could confuse readers, offend employees, and create a loss of time. Even with the popularity of e-mail and teleconferencing, surprisingly, effective memo-writing remains an essential skill in interoffice communications. Writing a Memo Report A common form of communication used in business and academia is the memorandum (or memo as it is usually called).
Your memo should be concise and informative. To achieve this it needs to be organized. The following are elements generally found in the body of the memo.
Observe standard business letter writing formatting rules. Never forget that the employee promotion announcement is a formal letter and, thus, should adhere to professional standards of writing business letters or communication. If you are sending an email message, the subject line of the message can simply say congratulations.
In the body of the email, you should omit the contact information at the beginning of the message and just lead with your salutation. The body of your letter should then follow the same format as a traditional typed or handwritten letter.Download